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Position Details

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Job Title: Secretary/Receptionist/Records Clerk Job Description

Reports to: Center Director/Supervisor

Job Summary: The Secretary/Receptionist/Records Clerk handles incoming calls and greets guests of the agency. This position also provides secretarial support to the Center Director, Center Supervisor and other staff and uses a computer database to enroll children and families in Head Start.

Key Tasks and Responsibilities:
• Answer and route all incoming calls for center and Center Director/Supervisor.

• Greet and assist all outside visitors to the center.

• Type correspondence, reports, documents, overall clerical items.

• Accept Head Start applications, input information into the computer, and rank the applications.

• Provide Center Director with information gained from doing data base searches, e.g. n number of children on waiting list, number of children speaking Spanish at home, etc.

• Copy and collate materials.

• Post outgoing mail, sort and distribute incoming material.

• Maintain files for Center Director.

• Some evening work required – dependable attendance.

Required Skills Knowledge and Abilities:
• Skill in interpersonal communication.

• Experience using basic office equipment (e.g., copiers, fax machines).

• Ability to maintain a friendly, courteous and inviting office environment.

• Ability to type 50 wpm, run copy/fax machines.

• Ability to pay attention to details.

• Ability to work well with individuals from various ethnic and socio-economic backgrounds.
This position requires repetitive physical activity, including standing and/or walking for extended periods of time, bending, crouching, kneeling, sitting on the floor, and the ability to lift and safely carry at least 50 pounds.

Statements included in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstance change.

Salary: $17.14/HR
Date Posted
Applications Due By
Until filled

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Last updated January 2, 2015
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